What is ADP Workforce Now? Pair it with F4S for HR success

A woman at her desk using ADP workforce paired with F4S for the ultimate hiring experience

Gone are the days when talent acquisition was as simple as finding the right skills and cultural fit. Today, alignment with organizational values is often just as important1. With this extra variable to consider, the hiring process can often be more challenging. But, with the right all-in-one HR and talent management platform you can speed up the hiring and onboarding process while ensuring you lock in the right talent. One of the best available platforms to achieve this is ADP Workforce Now.

But what is ADP Workforce Now? Read on to find out.

Table of contents
What is ADP Workforce Now?
‍What's the role of ADP Workforce Now?‍
ADP Workforce Now features
ADP Workforce Now pricing
ADP Workforce Now benefits
ADP Workforce Now reviews
How to automate your hiring process
Combine ADP Workforce Now with Fingerprint for Success to bring out the best in your team
Key features to enhance your end-to-end employee experience to complement your ADP Workforce Now software
Comparing ADP Workforce Now vs ADP TotalSource vs ADP Vantage HCM vs ADP RUN 
What's the future of ADP Workforce Now and HR software?

What is ADP Workforce Now?

ADP Workforce Now is an all-in-one workforce management solution designed to make HR easy. Developed by HRIS industry leader ADP, ADP Workforce Now is the software of choice for companies large and small who are looking to simplify:

  • Hiring and onboarding
  • Talent management
  • Payroll management
  • Benefits administration
  • Compliance tracking

It is a comprehensive, user-friendly solution that allows companies to manage their workforce from a single database.

What's the role of ADP Workforce Now?

When it comes to locking in the right talent, the right software tools matter.

A well-structured onboarding process has been found to increase employee retention by 82% and productivity by up to 69%2. 70% of employees who had a great onboarding experience are also likely to stay at a company for up to three years3.

With companies across the globe hamstrung by talent shortages4, the labor market is a buyers' market. To find and retain top talent, companies need tools to get the edge over the competition and ensure they lock in the top talent, fast.

This is where a complete workforce-management solution like ADP Workforce Now comes in. By automating manual processes, expediting candidate screening and providing a friendly and efficient onboarding experience, HRIS like ADP Workforce Now gives companies everything they need to thrive in a competitive labor market.

ADP Workforce Now features

On top of its hiring and onboarding features, ADP Workforce Now has features for payment processing, compliance management, employee performance management and more.

Companies can automate and simplify administrative HR tasks such as recordkeeping, onboarding new hires, talent management, compliance tracking, and generating reports via a customizable, intuitive dashboard that's accessible on desktop or mobile. Here are some of its key features:

Recruitment and talent management

With a streamlined recruitment process, finding and retaining the right talent has never been easier. ADP Workforce Now integrates with employment marketplace ZipRecruiter to make the process of posting job listings to assessing candidates easy. With this simple dashboard, you can manage the recruitment process from end to end.

Once you've secured the candidate, all paperwork and tasks necessary for the onboarding process can be done using a single point of access.

Collecting sentiment data throughout the employee lifecycle is made possible with Voice of the Employee. You'll have access to scientifically validated survey templates that can be used to generate meaningful, actionable data about the employee experience.

Employees and managers can also track time and attendance with the employee mobile app. Employees can view their work schedules, clock in and out using geo-location, and put in time-off requests.

Payroll and tax management

Payroll processing can be achieved in a few clicks. Payments are made smoothly and efficiently, and employees can access their payslips via the mobile application.

Tax management is also built-in, allowing users to deduct taxes automatically. For North American users, this applies to local, state and federal taxes. To cut down on mishaps, the built-in error detection software will send an alert if anything is flagged as a potential error.

Insights and reporting

Developing actionable workforce data has never been easier. ADP Workforce NOW collects data across all HR functions to reveal key patterns and trends. Using an intuitive drag-and-drop interface, you can rapidly create reports on key metrics in a matter of seconds.

You'll also have access to insights from a range of benchmarks to compare your organization with the broader market data, including:

  • Workforce changes
  • Demographics
  • Attendance
  • Compensation

These comparisons can be used to help assess risks and opportunities as well as address potential employee issues.

ADP Workforce Now pricing

Pricing plans can vary considerably depending on your needs. Though broadly speaking, price plans fall into four categories.

  • Essential
  • Enhanced
  • Complete
  • HR Pro

At the lowest, prices begin at $60 per month (there is no free version). You'll need to contact Support for an exact quote that's tailored to your organization's needs. Though it can be affordable on the lower end, some businesses have reported paying several hundred dollars per month for payroll services alone.

ADP Workforce Now benefits

With a centralized dashboard available to the entire workforce, ADP Workforce Now has a wide range of benefits for recruiters and hiring managers, HR managers and talent. Managers and recruiters are able to:

  • Screen candidates more efficiently
  • Provide an easy onboarding experience
  • Generate actionable insights with a robust reporting system
  • Reduce errors related to tax collection and payments
  • Improve compliance

While employees can easily access:

  • Time and attendance sheets
  • Payslips
  • Benefits programs

In short, it makes work easier by reducing tedious manual processes, allowing managers and employees alike to focus on what matters.

ADP Workforce Now reviews

Want to hear from some happy customers? Here is what some ADP Workforce Now users have to say about their experience:

"ADP Workforce Now is so user-friendly and easy to use! With ADP Workforce Now our payroll processes are now much easier and more streamlined. It is easier for us to pull reports and manage all employees better."

HR Coordinator, Senior Services Plus

"I appreciate ADP's centralized HRIS platform; everything from applications to hiring and payroll to performance and termination is housed in one system. ADP recently incorporated a robust analytics portal that allows me to run reports quickly and from a single dashboard."

HRIS & Benefits Manager, HopeSource

"I love ADP Workforce Now! It contains all facets of our operation in one database and makes report writing a breeze."

Payroll Coordinator, Metlife Stadium

How to automate your hiring process

Want to see how ADP Workforce Now could help you automate your next hire?

Here's how you could drastically simplify the hiring process:

1. Create a job requisition
Start by creating a job requisition within ADP Workforce Now. Provide details about the position, including job title, description, required qualifications, and any other relevant information.

2. Post a job opening
Use ADP Workforce Now's recruitment features to post job openings on internal and external job boards, career websites, and other platforms.

3. Applicant screening

Set up your screening criteria to filter and review applications automatically. Define specific keywords that match your requirements to narrow down the candidate pool. You can also run background checks on candidates, if applicable or appropriate.

4. Interview scheduling
Streamline the interview scheduling process with the native scheduling tools. Coordinate interview times with candidates and notify them with automated emails.

5. Candidate evaluation
After you've completed the interviews, you can record and share feedback on each candidate.

6. Offers
Once you've selected a candidate, you can send out an offer letter automatically, complete with the necessary next steps to commence the onboarding process.

7. Onboarding
Easily provide the successful candidate with all the documents, forms or training materials required for a successful onboarding process.

Combine ADP Workforce Now with Fingerprint for Success to bring out the best in your team

With the administrative aspects of hiring and onboarding made simple, the next step is to gain insights into candidates' and new hires' work style traits with Fingerprint for Success (F4S).

Working alongside ADP Workforce Now, F4S is a powerful, evidence-based tool that has been proven to enhance the hiring and onboarding process, as well as improve team member well-being and productivity in the long term.

Understanding motivational traits

F4S measures 48 different motivations that influence employees' drives for particular tasks, styles of communication, or work environments. For example, if you're a people person who loves to work within a creative team and you thrive on innovation you might score high on:

f4s team dashboard shows a visual chart of team motivations
F4S team dashboard

You can use this data to see how new hires or candidates fit with your existing team, or how to communicate with your talent to get the very best out of them.

Accelerate understanding between teams

Breadth

An illustration of a woman holding a circle object on her hand.

Motivated by macro big picture thinking, these teammates value moving quickly to connect dots between abstract ideas to 'get the gist' of things.

Chart showing rage from Average, High and Ver High.

vs

Depth

An illustration of a woman holding and using a protractor on her right hand.

These teammates value being concrete and specific, getting into details to understand the steps or tasks required.

Chart showing rage from Average, High and Ver High.

See the different work styles in your team

Take the free assessment & set up your team

Key features to enhance your end-to-end employee experience to complement your ADP Workforce Now software

1. Hiring

F4S can help you find the candidate your team needs. Not because they're the same as the rest of your team; in many cases it can be because they're different. For example, if your team has a strong Status Quo Bias, you might need a new hire that scores high in Pioneering to spearhead new initiatives. You can also use our benchmarking tool to show you how candidates compare with top industry performers, and other team members.

F4S team benchmark shows a scale with employee icons ranking for individual and team insights
F4S benchmark


2. Onboarding

People with different communication styles and motivational traits will often respond differently to how you present information to them. If a new hire scores high on Reading and low on Affective Communication, it might be best to bring them up to speed by giving them materials to read rather than having a relaxed, unstructured meeting. Remember, the onboarding experience is a key factor in employee retention, so it pays to get it right.

3. Team conflict

If you sense conflict within your team, you don't need to guess what's causing it. It's often the case that with F4S, you can look at your team's culture map to find out why. Conflict is often caused by people with motivational traits that are at odds with each other.

F4S team culture

4. AI coaching

The thing to note about motivational traits is that they're not fixed. Rather than ingrained parts of our personality, they are what give us energy at work. F4S provides employees and leaders with powerful AI coaching sessions to help them grow, solve team conflicts and increase overall well-being and productivity.

If you want to learn more about how you can integrate F4S with your HR software, contact us.

Comparing ADP Workforce Now vs ADP TotalSource vs ADP Vantage HCM vs ADP RUN 

If you've already taken a look at ADP's website, you might be confused about which offering best suits you. With Workforce Now, TotalSource, Vantage HCM and Run all promising excellent features, knowing what you need can be challenging. We've briefly summarized ADPs other software solutions and how they compare to Workforce Now to make the decision easier for you.

ADP TotalSource

Automates tax processing, payroll management, employee healthcare, workers' compensation, compliance with federal and state employment regulations, as well as employee hiring and onboarding. You will be assigned dedicated support from human resources, benefits and compliance experts who will partner with you to ensure you receive the full benefit from the service. Both platforms share many of the same features, although they do differ on certain things. While Workforce Now has more features for onboarding and recruitment, TotalSource wins out when it comes to employee healthcare and insurance.

ADP Vantage HCM

Vantage HCM is a lighter, leaner alternative to Workforce Now. Rather than a comprehensive platform for all your HR management needs, Vantage HCM provides the basics of payroll and performance management, and allows users to manage job posting and interview management as well as giving employees access to the scheduling and self-service portals.

RUN powered by ADP

Lastly, RUN is a small-business focussed payroll solution and HR platform. While it still can assist with aspects of the hiring and onboarding process, RUN is primarily designed with payroll management in mind. If you're a smaller business that doesn't need all the bells and whistles, RUN is likely to be a much better choice for you.

What's the future of ADP Workforce Now and HR software?

With the working world rapidly embracing AI, the HR and recruitment industry will continue to follow suit. Companies will continue to leverage AI to attract and retain talent, though that doesn't mean a human touch won't be required. Most understand a balance is needed to manage human capital, and there will always be a need for human judgement, no matter how sophisticated AI becomes. As an industry leader, ADP will continue to utilise developments in AI to help inform the decision-making process, allowing a balance to be struck between human judgement and technology. In order to future-proof your HR technology, knowing how to get the best of both worlds will be crucial to your success.Automates tax processing, payroll management, employee healthcare, workers' compensation, compliance with federal and state employment regulations, as well as employee hiring and onboarding. You will be assigned dedicated support from human resources, benefits and compliance experts who will partner with you to ensure you receive the full benefit from the service. Both platforms share many of the same features, although they do differ on certain things. While Workforce Now has more features for onboarding and recruitment, TotalSource wins out when it comes to employee healthcare and insurance.

Take the guesswork out of your next hire with F4S

Hire and onboard with confidence and ease with F4S. With our easy to use platform, you’ll make more informed hiring decisions and build a stronger, more diverse team

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1. De Jong, K. (2020), Are You Ready for the Emerging Purpose Economy? Available at: https://medium.com/@katiedejong3rd/are-you-ready-for-the-emerging-purpose-economy-4cae5f2f5d5e  

2. Laurano, M. (2015), The True Cost of a Bad Hire. Available at: https://b2b-assets.glassdoor.com/the-true-cost-of-a-bad-hire.pdf  

3. Hirsch, A. (2017), Don’t Understimate the Importance of Good Onboarding. Available at: https://www.shrm.org/resourcesandtools/hr-topics/talent-acquisition/pages/dont-underestimate-the-importance-of-effective-onboarding.aspx  

4. Sellers, M. (2023), Global talent shortage getting worse: survey. Available at: https://www.hcamag.com/au/specialisation/recruitment/global-talent-shortage-getting-worse-survey/442519#

5. ADP Workforce Now, Talent. Available at: https://www.adp.com/what-we-offer/products/adp-workforce-now/talent.aspx  

6. ADP Workforce Now, HR Management. Available at: https://www.adp.com/what-we-offer/products/adp-workforce-now/hr-management.aspx  

7. ADP Workforce Now,  Workforce Management. Available at: https://www.adp.com/what-we-offer/products/adp-workforce-now/workforce-management.aspx  

8. ADP Workforce Now, Payroll. Available at: https://www.adp.com/what-we-offer/products/adp-workforce-now/payroll.aspx  

9. ADP Workforce Now, Insights. Available at: https://www.adp.com/what-we-offer/products/adp-workforce-now/insights.aspx

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